The Aperatex process
From invoice intake to a reconciled result.
Aperatex establishes the billing framework, tests every invoice, verifies every material flag, and manages reconciliation with counsel—giving you a clear final invoice without putting bill negotiations back on your to-do list.
Five-stage review
A Complete Path To Resolution
01 Establish the review framework
02 Test each invoice with AI
03 Verify flags and benchmark expense
04 Reconcile and negotiate with counsel
05 Deliver the reconciled invoice
The complete workflow
Disciplined review at every stage.
01 / Intake
We begin by understanding the size and nature of the dispute, documenting counsel’s existing rates and engagement terms, and establishing the billing policies that will govern review. This creates the standard against which every invoice will be tested.
02 / AI-assisted testing
Each invoice is ingested and analyzed with AI technologies to compare rates, descriptions, staffing, time entries, expenses, and other billing details against the established agreement with counsel and your billing policies.
03 / Human verification
Human reviewers investigate every material flag, confirm its accuracy, and create a record that can withstand challenge. They also review the bill as a whole against industry standards to identify expense patterns or outliers that may not appear at the line-item level.
04 / Reconciliation
Using the verified record, we work with counsel to understand the source of discrepancies, request clarification or correction, and negotiate savings on your behalf. Communication stays focused, factual, and designed to reduce friction.
05 / Final delivery
Once reconciliation is complete, Aperatex provides the final invoice reflecting agreed corrections and cost savings, together with an organized record of the outcome. You receive better value while the time and friction of bill negotiations stays off your workload.
The final result
A final invoice you can act on with confidence.
✓ Verified adjustments and negotiated savings reflected
✓ Organized support for the completed reconciliation
✓ Billing negotiations removed from your internal workload